5th Grade Send-Off

5th Grade Send-off

The committee chair is responsible for organizing the event from start to finish, including planning, organizing, and leading activities, as well as setting up and breaking down any materials, equipment, or furniture. If your event requires volunteers, the chair should contact the volunteers and assign those tasks, as necessary. The chair also is responsible for securing checks from the PTO treasurer to pay a vendor, collecting and submitting receipts, and ensuring the proper handling of cash at events. Please refer to the enclosed Monetary Policies and Procedures for additional information. In addition, the chair should keep the PTO officers abreast of any milestones, news, or other important information related to the event. Finally, chairs should complete and submit the Chair Questionnaire in a timely manner to help with future planning efforts.

Your responsibilities specific to this event also include the following:

  • Choose and book location
  • Coordinate with 5th grade teachers
  • Coordinate volunteers
  • Arrange transportation if needed
  • Plan activities
  • Plan food and drinks; coordinate with school nurse so that you consider food allergies and dietary restrictions
  • Write letter and permission slips to distribute to students
  • Collect slips and money
  • Purchase student giveaway’s
  • If desired, have students sign template to make signature t-shirt