The committee chair is responsible for organizing the event from start to finish, including planning, organizing, and leading activities, as well as setting up and breaking down any materials, equipment, or furniture. If your event requires volunteers, the chair should contact the volunteers and assign them tasks, as necessary. The chair also is responsible for securing checks from the PTO treasurer to pay a vendor, collecting and submitting receipts, and ensuring the proper handling of cash at events. Please refer to the enclosed Monetary Policies and Procedures for additional information. In addition, the chair should keep the PTO officers abreast of any milestones, news, or other important information related to the event. Finally, chairs should complete and submit the Chair Questionnaire in a timely manner to help with future planning efforts.

Your responsibilities specific to this event also include the following:

  • Coordinate for the following events:
    • Back to School Night
    • Slumber Party Book Fair
    • Concerts
    • Other events, as needed
  • Determine baked goods/drinks needed
  • Fill out necessary paperwork for tables to display items
  • Coordinate volunteers
  • Determine food/drink drop off times
  • Set up and break down

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